Every piece.
Every drop-off.
Documented.
Stick a QR code on every machine. Drivers scan, inspect, and sign on delivery and return. You get the report by email and a permanent record on the dashboard — no app for them to install, no paperwork to chase.
OSHA-aligned inspections · Photos on every report · Built in Texas
From scan to signed report in under two minutes.
Stick a QR on every piece
Upload your fleet, we generate a unique QR sticker for each machine. Print or order pre-made stickers as part of setup.
Driver scans on delivery
No app to download. The QR opens a mobile inspection built for that equipment type — photos, checklist, signature.
Report lands in your inbox
You and your managers get the inspection by email instantly, and it lives forever on the equipment's history page.
Built for fleets, not for paperwork.
OSHA-aligned templates
Checklists built per equipment type — excavators, scissor lifts, forklifts, generators, trailers and more.
Photo proof every time
6–8 photos required per inspection. Compressed automatically, stored privately, signed URLs only.
Tenant-isolated & secure
Each company's fleet, photos, and inspections are walled off with row-level security. We never share data between tenants.
Flagged-issue dashboard
Damage or fails surface immediately. Filter, search, export — find the unit that came back wrong in seconds.
Rotatable QR tokens
Sticker peels off or gets lost? Rotate the token in one click. The old QR stops working immediately.
Instant email notifications
Admin + up to 10 managers per company get the full report by email the second it's submitted.
One plan per fleet size. No per-driver fees.
Drivers don't log in, so we don't charge for them. Admin + up to 10 managers included on every tier. QR sticker packs available at onboarding.
Stop chasing paper inspections.
Start scanning.
Get your fleet onboarded with EquipSync in under a week.
Get started